Job Title: Talent Acquisition Coordinator
Location: London
Job Type: Interim contract
Applications close on Friday 8th May
Please note that this is a temporary 6-month contract to work with the Talent Acquisition team during an exceptionally busy period.
To be considered for this role – you will need to be immediately available or on a short notice period of no more than 2 weeks.
Are you passionate about making life science life changing and delivering impact for patients? We want to hear from you.
About the role:
The Talent Acquisition Co-ordinator plays a key role in supporting the organisation’s recruitment and onboarding activities. This role ensures the effective running of an efficient, professional, and inclusive recruitment process that attracts high-quality candidates aligned with the organisation’s mission and principles.
The postholder will be based in London, working closely with the Talent Acquisition Managers and HR operations to coordinate recruitment campaigns, liaising with hiring managers, managing candidate communications, supporting onboarding processes, and preparing new starter documentation.
About you:
Responsibilities include:
- Coordinating the end-to-end recruitment processes for multiple roles across the organisation, including Industrial placement appointments
- Being the systems administrator for the Applicant Tracking System (ATS) and maintain accurate recruitment records
- Managing and triaging the recruitment inbox, managing any queries that do not require escalating
- Supporting with the implementation of a new Applicant Tracking System (ATS)
- Scheduling interviews and coordinating logistics between candidates, Talent Acquisition Managers and hiring panels
- Ensuring candidates receive timely communication and a positive recruitment experience
- Preparing interview packs, documentation, and evaluation templates as required
- Managing logistics for on-site interviews, preparing meeting rooms and taking the right to work checks
- Preparing and sending offers to successful candidates via Docusign
- Coordinating pre-employment checks such as references, right-to-work checks, and background screening, working with our third-party provider, Zinc
- Coordinating onboarding processes for new hires, ensuring contracts, documentation, and onboarding materials are completed and issued in a timely manner
- Liaising with line managers to ensure smooth induction arrangements
- Maintaining recruitment metrics and working with the HR Data Analyst to prepare recruitment reports for HR leadership on a monthly and quarterly basis
- Providing guidance on recruitment processes and organisational policies where required
- Supporting the compliance of recruitment practices in line with organisational policies and relevant employment legislation, data protection and retention regulations
- Supporting initiatives to improve recruitment processes, diversity, candidate experience and reasonable adjustments
- Being the point of contact for all admin related issues for the Talent Acquisition Team
- Providing ad-hoc general administrative support to the wider People Team, including HR Operations and the Centre of Excellence as and when required
Essential experience required:
- Previous experience of working in a fast paced, delivery focussed in-house talent acquisition team
- Strong organisational and administrative skills with the ability to manage multiple tasks simultaneously
- Experience of working at all stages of the end-to end recruitment process
- Excellent communication and interpersonal skills
- Extensive experience of scheduling interviews and coordinating recruitment logistics
- High attention to detail and ability to maintain confidential information
- Proficiency with Microsoft Office, Applicant Tracking Systems and HRIS
- Proficiency with SharePoint and Docusign
- Commitment to providing an inclusive and exceptional candidate and hiring manager experience
Desirable:
- Experience of working in Life Sciences, Pharmaceuticals, Biotech, charity, or not-for-profit organisation
- Knowledge of UK employment and recruitment practices
- Previous experience of having supported the implementation of an Applicant Tracking System (ATS)
Education:
- Educated to A‑level standard or equivalent, with demonstrable experience in recruitment or HR administration. Relevant vocational qualifications or HR training are an advantage.
Skills & abilities:
- Strong commitment to the organisation’s mission and principles
- Collaborative and service-oriented approach
- Ability to work independently and proactively, and at pace
- Ability to manage many competing priorities and tasks simultaneously
- Professional and compassionate approach when engaging with candidates
- Able to work with ambiguity, and see change as an opportunity
- Delivery focussed
- Strong attention to detail
About us:
LifeArc is a not-for-profit life science organisation, leading the way for change in rare diseases in the UK and supporting promising initiatives in global health. We seek out research in areas of unmet need that has great potential, providing support to help it become breakthroughs that change lives.
What we can offer you:
Focused on finding life changing solutions for underserved patients, our people thrive in an inclusive, and supportive environment that prioritises their health and wellbeing. Our multidisciplinary approach guarantees our people growth opportunities, while our culture of innovation and collaboration drives the impact we make delivering on our purpose of ‘putting patients at the centre of everything we do’.
LifeArc is committed to making our recruitment practices as inclusive as possible and developing a culture that values differences. As a Disability Confident Employer, we guarantee an interview to candidates with a disability or long-term health condition who meet the essential criteria for the role.
Please note that in certain situations, such as high volumes of applications, it may not be practical to interview all eligible candidates. In these cases, we may need to select those who best meet the essential criteria. (At LifeArc, the Disability Confident Scheme’s ‘minimum criteria’ is referred to as ‘essential criteria’)
Salary will be determined by qualifications and experience along with other exceptional benefits. Because we understand everyone has different requirements, our flexible benefits allow you to choose those which are important to you. Our pension scheme offers employer contributions of up to 12%, private health insurance, and annual leave of 31 days PLUS bank holidays.
Don’t meet every single requirement? Studies have shown that women and people from minority ethnic backgrounds, for example, are less likely to apply to jobs unless they meet every single qualification. At LifeArc we are dedicated to building a diverse, inclusive, and authentic workplace, so whatever your background or lived experience, if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. Our top priority is finding the best candidate, and you may be just right for this or other roles.
We all have potential. At LifeArc, you’ll discover what you can really do with it.
