18 January 2021: Throughout the pandemic we have conducted our activities in accordance with UK government guidelines and our assessment of risk. A risk assessment was completed in March 2020 and has been reviewed regularly since then. We commenced the reopening of our sites from May, setting out a clear site operating policy driven by our risk assessment; the key principles of the site policy are set out below.
A return to site steering group meets weekly to monitor government guidance, employee safety and the risk profile. We have continued to review and fine-tune our controls and processes to ensure our risk levels remain within tolerance, while recognising that we cannot mitigate all risks. The few cases of actual or suspected infection have been effectively dealt with in line with our agreed and communicated response plan. More recently, we have updated our working practices to reflect the lockdown restrictions from early January.
Taken together, our risk assessment and return to site policies set the framework for maintaining a safe working environment for all colleagues.
LifeArc return to site policy – key principles
Return to site policies are in place for each site where employees are currently in scope to return. Any breach of these policies could result in the withdrawal of permission to work and/or disciplinary action. These rules are necessary because:
- The health and safety of employees, contractors, site visitors and their families is of primary importance
- Government guidance, to be effective, needs to be applied to the specifics of LifeArc’s working environment
- While LifeArc has put social distancing measures in place, provided PPE and ensured the presence of duty managers at each open site, the safety of each employee is to a degree dependent on the engagement and compliance of his or her colleagues
Restrictions on on-site working
All colleagues whose job can be done from home will continue to work from home. Laboratory-based employees and lab support staff are permitted to be on site but only for the minimum amount of time necessary and with the requirement to adhere to the workplace measures set out below. All staff have been trained on the relevant site policies and procedures. If a colleague finds themselves in a situation where they feel the need to attend site , we are asking them to discuss their individual circumstances with their line manager and site leader.
Workplace safety measures
Workplace safety measures include the following:
- Social distancing measures and markings are in place in each of our sites
- Screens are in place at workstations
- There is a single point of entry to each site
- PPE is normally available for laboratory workers, and has been enhanced with face coverings, sanitisation kit and a personal thermometer
- A maximum occupancy has been set for each site and colleagues are required to sign in when they arrive
- Communal areas are subject to restrictions, including the wearing of face coverings
- Meeting rooms have been being repurposed for single occupancy
Protocols in case of potential COVID infection
Processes in place include the following:
- Any employee or contractor who is in the same household as somebody showing symptoms, or who has been contacted by the government under the test and trace or test and protect scheme, will immediately be told to self-isolate for 14 days
- Anyone who notices symptoms is told to stay home and self-isolate for seven days or until symptoms fully cease
- Anyone exhibiting COVID-19 symptoms while on site will be immediately told to self-isolate
- Testing will be made available
In each of the above cases, colleagues who have been working closely with an affected individual will also be told to self-isolate as a precaution.
Travelling to and from sites
Travel to and from site is a key source of risk. Staff have been advised to use their own transport going to and from work where possible, and the ability to do so is currently one of the criteria for returning to site. Where employees are obliged to use public transport, they are required to wear a face covering. We are advising staff to use their own judgement and avoid trains or buses if they appear too crowded. They are asked to discuss any concerns with their managers and agree alternative arrangements, such as avoiding peak hour travel.