Job Title: Facilities Coordinator

Location: Edinburgh

Job Type: Permanent (part- time) 

Please note this role will be 5 days a week and 4.5 hours a day. 

Agencies: We will only work with recruitment partners on our preferred supplier list and will not engage with speculative CVs submitted.

Are you passionate about making life science life changing and delivering impact for patients? We want to hear from you.  

About the role:

To manage and be responsible for facilities on site including Health and Safety (H&S); to be proactive in driving continual improvement activities.

To coordinate with cross site H&S teams ensuring consistency and best practices implemented consistently. 

To manage the facilities team, and input into the budget cycle.

• Maintain all aspects of facilities to ensure offices are fit for purpose
• Facilities contract management. Liaise with third parties to ensure all LifeArc plant and equipment is serviced, maintained and functioning
• Management of facilities M&E (mechanical and electrical), office infrastructure, amenities, etc
• Point of contact for building in case of any issues and liaise with landlord for rent, parking, recycling etc
• Line management/delegation duty to Facilities Admin, as applicable
• Input into facilities budget
• Lead on upgrades and improvements to facilities
• Management of facilities schedule
• Communication to site on facilities
• Point of contact with LifeArc comms, HR, etc. for site related matters
• Delegated responsibility for site H&S
• Create H&S procedures and documentation
• Provide H&S induction, training and advise on best practice
• Management of fire safety measures
• Liaise with site facilities on H&S matters
• Perform safety inspections, investigate breaches or accidents
• Manage cleaning services
• Where applicable, liaise with landlord’s facilities management team on maintenance of common services. LifeArc point of contact for building related issues/emergencies
• Maintain diary for licence renewal, compliance returns and act when appropriate
• Contribute to budget setting and raise POs as appropriate
• Contribute to quality processes e.g., CAPA, Risk Management
• Line management of team: set and co-ordinate workflow, develop team member capabilities, set annual objectives etc
• Routine tasks at the core with short-term reactionary issues arising on an ad-hoc basis which may require specialist external support
• Works collaboratively with internal and external stakeholders to address any facility related challenges (for complex issues, the supervisor may be consulted on the chosen approach, but this is not expected)
• Efficient and effective workplace with issues resolved rapidly to minimise disruption 
• Policies, procedures and risk assessments in place, updated and accessible to all staff
• Clear and accessible tracking of compliance to policies, procedures and risk assessments
• No, or minimal actions from safety audits
• Budgetary authority up to £10k
• Order equipment within the allocated budget
• Manages the service budget (different for each site) but does not set the budget
• In most cases, pre-existing service contracts are followed, and consumables are ordered from a catalogue
• Management of direct reports

Education and experience required: 

• NEBOSH certificate (or equivalent) required
• Educated to Higher (or equivalent) with a further qualification in science desired
• Competent user of Microsoft required
• Able to deliver effective and engaging training and coaching
• Strong attention to detail and organisational skills
• Confident verbal and written communicator
• Displays analytical problem-solving skills
• Experience participating in a Health & Safety Committee desired 
• A sound knowledge of legislation covering health and safety and compliance requirements in this area of work.  

About us:

At LifeArc, our ambition is to make life science life changing. We do this by advancing scientific discoveries beyond the lab, faster, so that they can shape the next generation of diagnostics, treatments, and cures. 

Working at the cutting edge of translational science and as the early-stage translation specialists, we progress scientific discoveries on their journey to becoming a medicine, diagnostic or intervention that improve patients’ lives. Our work begins by seeking out innovative science, then helping to develop this to a point where there is a clinical and commercial pathway for others to invest the time and money to take it further forward.  

What we can offer you:

Focused on finding life changing solutions for underserved patients, our people thrive in an inclusive, and supportive environment that prioritises their health and wellbeing. Our multidisciplinary approach guarantees our people growth opportunities, while our culture of innovation and collaboration drives the impact we make delivering on our purpose of ‘putting patients at the centre of everything we do’. 

We are dedicated to creating a diverse, flexible, equitable and happy work environment so our colleagues can thrive as their truest selves. We act with courage, curiosity, care & commitment to deliver quality & excellence for our patients and each other Join us, and you’ll be given the scope to develop your professional skills and experience in a safe, supportive and challenging environment

Salary will be determined by qualifications and experience along with other exceptional benefits. Because we understand everyone has different requirements, our flexible benefits allow you to choose those which are important to you. Our pension scheme offers employer contributions of up to 12%, private health insurance, and annual leave of 31 days PLUS bank holidays. 

Don’t meet every single requirement? Studies have shown that women and people from minority ethnic backgrounds, for example, are less likely to apply to jobs unless they meet every single qualification. At LifeArc we are dedicated to building a diverse, inclusive, and authentic workplace, so whatever your background or lived experience, if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. Our top priority is finding the best candidate, and you may be just right for this or other roles. 

We all have potential. At LifeArc, you’ll discover what you can really do with it.